Bulk Resume Upload Guide
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By Joe Clarke
Bulk Resume Upload
Save time by uploading multiple resumes at once. Apikuo automatically extracts candidate information and creates applicant profiles.
How Bulk Upload Works
- Select multiple resume files
- AI extracts contact information from each
- Review and confirm extracted data
- All candidates added to your job
- Optional: Run batch AI analysis
Step-by-Step Process
1. Prepare Your Files
- Supported formats: PDF, DOC, DOCX
- Maximum 50 files per upload
- Each file under 10MB
- Name files clearly (optional but helpful)
2. Start Upload
- Go to your job page
- Click "Upload Resumes" button
- Select files using:
- Drag and drop multiple files
- Click to browse and multi-select
- Ctrl/Cmd+A to select all in folder
3. Processing
For each resume, AI extracts:
- Full name
- Email address
- Phone number
- LinkedIn profile
- Current location
Processing Time: Approximately 2-3 seconds per resume. A batch of 20 resumes takes about 1 minute.
4. Review Extracted Data
After processing, you'll see a review screen with:
- Extracted information for each candidate
- Confidence scores for extraction accuracy
- Ability to edit any field
- Option to skip problematic files
5. Handling Extraction Issues
| Issue | Solution |
|---|---|
| Missing email | Manually enter or mark as "Email Unknown" |
| Wrong name extracted | Click to edit before confirming |
| Duplicate candidate | System alerts you, choose to skip or merge |
| Corrupted file | Skip file and upload separately later |
6. Confirm and Create
- Review all candidates
- Uncheck any you don't want to add
- Click "Add All Candidates"
- Candidates created in "Applied" stage
Post-Upload Options
Batch AI Analysis
After upload, analyze all new candidates:
- Select all newly added candidates
- Click "Analyze Selected"
- AI processes each in sequence
- View scores in list view
Document Classification
If candidates have multiple documents:
- AI auto-classifies as resume, cover letter, etc.
- Review classifications in document tab
- Manually reclassify if needed
Tips for Better Results
💡 Bulk Upload Best Practices
- Use PDF format when possible (best extraction accuracy)
- Avoid scanned images - use text-based PDFs
- Check file names don't contain special characters
- Group similar resumes (e.g., all engineering) for easier review
- Upload in batches of 20-30 for easier management
- Have team members help review large batches
Common Use Cases
Career Fair Resumes
- Collect physical resumes at event
- Scan to PDF (or use mobile scanning app)
- Bulk upload all at once
- Add notes about interactions
Email Attachments
- Save all resume attachments to folder
- Select all and upload
- Faster than individual processing
Agency Submissions
- Receive batch from recruiting agency
- Upload all candidates
- Tag with agency source
- Track agency performance
Troubleshooting
Upload fails or times out:
- Reduce batch size to 10-15 files
- Check individual file sizes
- Ensure stable internet connection
Poor extraction accuracy:
- Check PDF quality (not scanned images)
- Ensure text is selectable in PDF
- Try converting to different format